Executive Assistant & Office Manager

As the Executive Assistant & Office Manager at PrizePicks, you'll be the first person on the ground in our new New York office. You'll provide day-to-day executive support to the SVP of Partnerships and own the launch and ongoing operations of the office. Before opening day, you'll be the point person for building management, vendors, and move-in readiness, so the first employees walk into a space that works. After opening, you'll run the office, scale it as the team grows, and keep the SVP’s calendar, travel, and priorities moving. This position is in-office, five days a week.

What you’ll do:

• Executive Support Manage calendar, inbox, travel, and expenses for the SVP across an externally facing partnerships schedule. Draft correspondence, prepare briefing materials, and track follow-ups. Support other NYC-based leaders as the team grows.
• Partner & Guest Experience Coordinate partner and client visits, including hosting, logistics, and gifting. Run visitor check-in and host coordination so every guest gets a polished first impression.
• Building Management Serve as the primary liaison with building management on access and credentials, badging, move-in windows, loading dock and elevator reservations, certificates of insurance, and building rules.
• Office Launch Coordinate remaining work in the space, including painting, branding and signage, and any build outs. Build the opening-day plan and punch list so the pantry is stocked, conference rooms work, and every teammate knows who to contact for any issue.
• Office Management Support daily office operations to maintain a welcoming, organized, and well-stocked workplace. Responsibilities include coordinating office supplies, managing incoming mail and deliveries, assisting with meeting room setup and office events, and reporting facilities or maintenance needs. Provide basic troubleshooting for office equipment and serve as a liaison with IT to coordinate support and escalate technical issues as needed. Partner with internal teams to ensure a positive experience for employees and visitors.

• Vendor Management Source, contract, and onboard vendors for pantry and snacks, lunch, cleaning, mail and packages, plants, and supplies. Manage invoices and renewals, and flag cost or quality issues early.
• Pantry & Lunch Programs Manage pantry stocking, snacks, and weekly lunch programs, including dietary needs and headcount forecasting.
• Conference Rooms & AV Own conference room booking and AV readiness.
• Cross-Functional Collaboration Partner with IT, Security, and People Ops on equipment, network, access control, and employee onboarding. Work with the ATL Office Manager on playbooks, vendor benchmarks, and lessons from Atlanta.
• Budget & Reporting Track launch spend against plan with Finance. Report monthly on office spend, usage, and vendor performance.
• Event Support Plan small internal events such as team lunches, happy hours, partner events, and visits from other offices.
• Safety & Emergency Response Maintain office safety and emergency procedures, and keep supply inventory current.

What you have:

• 5+ years of experience as an executive assistant, office manager, or workplace coordinator, ideally supporting senior executives at a fast-growing company.
• Experience opening, scaling, or managing an office of 30 to 100 people.
• Experience working with landlords and property managers in NYC commercial buildings is a plus.
• Strong vendor management and budgeting skills, with a habit of negotiating and tracking spend.
• Sound judgment and discretion with confidential information.
• Exceptional organizational and multitasking abilities, with a proactive approach to problem-solving.
• Strong communication and interpersonal skills, with a warm, professional presence among partners, guests, and employees.
• Proficient with Google Workspace, Slack, and expense tools such as Ramp.
• Experience with workplace tools such as room booking and visitor management platforms is a plus.
• Event coordination experience is a plus.
• Sports, media, or entertainment industry experience is a plus.

Where you’ll live:

• This is an on-site position requiring the employee to work full-time from our PrizePicks office in NYC. #LI-Onsite

Working at PrizePicks:

The typical salary range for this position is $90,000 to $115,000. At PrizePicks, we consider your role, level, and where you'll be working when determining our salary ranges. The compensation info you see on our job postings gives you an idea of the starting pay range for the position. Your actual pay within that range will depend on your specific work location, as well as your skills, experience, and education. Your recruiter will be happy to chat more about the specific pay range for your location and how we arrived at it during the hiring process.

This application period will remain open for 30 days. We’re committed to finding the best candidate, so this date may be adjusted, and any changes will be reflected in this posting.

Date Posted: 11/9/2026